Once your account is onboarded for SharePoint archiving and if you have permission to view the File Archiving search, you'll see a new tab in Search — File Archiving.

There are different search criteria:

• The first dropdown lets you select the workspace that you want to search through.
  

  

• The second dropdown lets you pick the actual criterion to search by. You can choose one of the following:
  • File Name — Searches the name of the file.
    

    

    If you select File Name, you'll get the following options for the next dropdown:
  • Contains Phrase — Enter a word or phrase. Searches fields that contain all specified words in the same order.
  • Does Not Contain Phrase — Enter a word or phrase. Excludes fields containing that phrase.
  • Contains All — Enter words or phrases. Finds results with all specified words in any order.
  • Contains Any — Enter words or phrases. Finds results with any of the specified words.
  • Does Not Contain Any — Excludes results with any of the specified words.
  • Contains Keywords from Keyword List — Select a Keyword List. Searches fields containing words from that list.
  • Does Not Contain Keywords from Keyword List — Excludes words from a specific Keyword List.
• File Type — Searches files by type.
  

  

  If you select File Type, available options are:
  • Text
  • Image
  • Audio
  • Video
  • Application
  • Other
• Size — Searches files by size in KB.
  

  

  Options include:
  • More Than — Enter value in KB. Finds files larger than specified size.
  • Fewer Than — Enter value in KB. Finds files smaller than specified size.
• Owner Email — Searches files by owner's email address.
  

  

  Options for this field are the same as for the File Name criterion.
• Content — Searches the file content.
  

  

  When selected, you can also define Date From/To, reflecting the file’s Modified Date.

Once you perform the search, you’ll see the Search Results, which can be sorted by Date, File Name, or Size.

This is what a single search result looks like:

For each result, several sections are displayed:

• Action — Currently, only Download is available. More actions are planned.
• Folder — Shows the folder path where the file resides.
• File Name — Displays the full file name and icon for its type.
• More Info — Shows metadata such as Created Date, Updated Date, Owner, and Size.
• Content — For textual files, up to 10,000 characters are displayed.

There is also an option to play image, audio, and video files directly, as well as preview some text files.