Once your account is onboarded for SharePoint archiving and if you have permission to view the File Archiving search, you'll see a new tab in Search — File Archiving.

There are different search criteria:

• The first dropdown lets you select the workspace that you want to search through.
  

  

• The second dropdown lets you pick the actual criterion to search by. You can choose one of the following:
  • File Name — Searches the name of the file.
    

    

    If you select File Name, you'll get the following options for the next dropdown:
  • Contains Phrase — Enter a word or phrase. Searches fields that contain all specified words in the same order.
  • Does Not Contain Phrase — Enter a word or phrase. Excludes fields containing that phrase.
  • Contains All — Enter words or phrases. Finds results with all specified words in any order.
  • Contains Any — Enter words or phrases. Finds results with any of the specified words.
  • Does Not Contain Any — Excludes results with any of the specified words.
  • Contains Keywords from Keyword List — Select a Keyword List. Searches fields containing words from that list.
  • Does Not Contain Keywords from Keyword List — Excludes words from a specific Keyword List.
• File Type — Searches files by type.
  

  

  If you select File Type, available options are:
  • Text
  • Image
  • Audio
  • Video
  • Application
  • Other
• Size — Searches files by size in KB.
  

  

  Options include:
  • More Than — Enter value in KB. Finds files larger than specified size.
  • Fewer Than — Enter value in KB. Finds files smaller than specified size.
• Owner Email — Searches files by owner's email address.
  

  

  Options for this field are the same as for the File Name criterion.
• Content — Searches the file content.
  

  

  When selected, you can also define Date From/To, reflecting the file’s Modified Date.

Once you perform the search, you’ll see the Search Results, which can be sorted by Date, File Name, or Size.

This is what a single search result looks like:

For each result, several sections are displayed:

• Action — Currently, only Download is available. More actions are planned.
• Folder — Shows the folder path where the file resides.
• File Name — Displays the full file name and icon for its type.
• More Info — Shows metadata such as Created Date, Updated Date, Owner, and Size.
• Content — For textual files, up to 10,000 characters are displayed.

There is also an option to play image, audio, and video files directly, as well as preview some text files.

Related articles

• How to Archive SharePoint with Jatheon Cloud
• How to Search for Archived Google Drive Items
• How to Perform Unified Search

Learn more about SharePoint archiving with Jatheon Cloud.