What is Email Archiving?

Email archiving is the procedure by which an organization stores emails electronically so that they can be retrieved at a later date. It involves the use of an email archiving appliance which has been specifically designed to perform this function and which indexes each email for easy retrieval at a later date.

In the past, organizations regularly depended on end-users to maintain their own individual email archives.Simply backing up email is not enough as it does not store the email in an unaltered format which meets compliance regulations. Also, this method does not store the email in a format which is easily searchable whereas an email archive does. If an organization needed to retrieve a specific email, it could potentially take weeks to find.

Given today’s increasingly strict email compliance regulations and legal discovery rules, IT departments are now required to manage an entire organizations email communications using advanced email archiving appliances so that specific messages can be retrieved within minutes instead of weeks.The Federal Rules of Civil Procedure (FRCP) state that organizations across every industry are required to store all electronic communications (including email and instant messages) for a specific period of time should they be need to be produced as part of a litigation request or in the legal discovery process.

Designed to simplify your company’s compliance and electronic discovery requirements, Jatheon’s Plug n Comply™ email archiving appliance provides a simple and easily operated single point of access for efficient management and eDiscovery of electronic records such as email and instant messages, including all of their attachments.

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